SADIF – SAP Add-On Data Information Flow. A system of electronic management of documents integrated with SAP.

The program was created in order to answer the needs of our Clients and to facilitate the management of the internal and external documentation of an organization. An efficient and quick circulation of documents and information is at the moment one of the most important factors which influence the effectiveness of operation, the decision-making process and, in this way, the efficient functioning. The shortened period of the circulation of information is the key factor in competitive advantage, i.e. the factor which supports the achievement of success of every organization.

The application was designed in such a way that it can connect ease, the ergonomics of work and the intuitiveness of interface with the advanced possibilities of adjustment to the needs of users.

The main aim of the SADIF program is the remote registration of documents and their management by means of WWW interface using an Internet browser. The management is possible from many locations and it does not require the installation of additional software in the client’s station. The proper use of the program allows to facilitate the circulation of information and supports the archivization process of the documentation.

The fast process of implementation, limited to the installation, parameterization and the trainings of users allows to significantly reduce the costs of investment.

Easy to operate tools for the adjustment of the path of the circulation of documents and informational objects (agreements, invoices, applications, incoming and outgoing correspondence, etc.) to the specificity of the organization.

In a simple way there are available the possibilities of the adjustment of the circulation of documents in an organizational structure of a company and especially for companies with a simplified location from the territorial point of view between a central organization and units subordinate to it. Those possibilities have been achieved by us thanks to the experience acquired in cooperation with companies and institutions of various sectors.

SADIF is an application in which the accounting activities such as: the description of an invoice, the choice of profit or project centers and even VAT rates and commercial partners are transferred to the users of the application, who a given document directly concerns and the automatic transfer to the SAP system allows to acquire in a considerably shorter time the current knowledge about the results of an organization generated by the area of reports and analyses of SAP Business One.

The Module of automatic reading and classification of documents.

The Module on the basis of  OCR technology and the repositories of documents automatically classifies the scanned documents and the reading of selected key values from a document (headings of invoices, particular items in case of a repository) and the reading of the whole document thanks to which you can efficiently search through the documents.

The Documents Module – verification

In this place of the application the document is prepared to circulate. Here the integration with the Commercial Partner SAP Business One base takes place and the process of describing starts as well as the process of classifying the owner(s) of the document and of determining the party to the agreement (it may be a commercial partner with SAP Business One). In a standard way the following statuses are assigned:

• In circulation,
• Rejected,
• Suspended,
• Authorized

There is available the function of monitoring of the circulation of a document thanks to which you can easily check who should currently authorize or who is currently authorizing a document. The available statuses:

• To be transferred,
• Being transferred,
• Transfer error

The documents related to accounting records after scanning and transferring the information to proper persons whose task is to specify all the required information before booking (cost accounts, MPK – cost centers, projects) can be automatically booked to SAP Business One (some data such as e.g. VAT rates may be directly loaded from the SAP Business One base).

The Module of the authorization of a document.

The user can accept, reject or suspend (without giving any reason) a document.

After acceptation the document is assigned to the user’s folder.

Since that time it is available to this user and the users which have authorization to look through the contents of the user’s folder.

The Module of My Folders.

In this module the user organizes his authorized documents, has the possibility to add new documents, shares the documents with other users and joins the documents together (e.g. agreement and invoices, etc.).

The Search Module

The user has at his disposal the function of searching for documents according to parameters which the documents have been described with in the process of registering of the documents. All the documents, except for invoices, can be searched according to any given character string which includes their content.

The Administration Module

In an easy way you can manage users, classes, groups, granting entitlements to groups and users, create global rules of classification and authorization paths and validate the proper direction of the defined flow of documents and information.

The Module of My profile

Every user can edit his own data, create own structure of folders, own profile of the classification of documents and create the rules of storing own documents available only for the owner of the folder.

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